Videotaping Production Guidelines

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In order to receive optimum benefits for use of campus or classroom shoots, instructors and students should follow these procedures:

BOOKING AND CANCELLATION: Please fill out a Videotaping and Editing Services request form in E-101 at least ten days in advance, specifying your requirements. A signed copy will be returned to you as confirmation. If you must cancel your taping session, please notify us at least 48 hours in advance.

PLANNING MEETING: Please schedule an appointment with a Media Services technician at least three days prior to your taping, so we can jointly discuss your objectives and our procedures in meeting them.

REMOTE TAPING: Prior to a classroom taping, the instructor and technician should discuss the following:

• Lighting - Natural or artificial?
• Sound pickup -- Which microphone will reproduce the desired effect?
• Talent -- Are students, instructors, performers and guests all aware they will be taped?
• Safety -- Is everyone aware of the need to follow all safety precautions indicated by the technician?

1. Faculty are encouraged to provide VHS tape.
2. As a courtesy, please try to make requests at least one week in advance.
3. Media Services can only record from accessible cable stations.
4. Recorded copyrighted programs may be used at home or in the classroom for educational and non-commercial purposes only.
5. The program may be shown once or twice in each of the instructor's classes during the first ten days after broadcast.
6. This tape must then either be erased or returned to Media Services.

1. A work order (available in E-101), indicating the scope and purpose of the project, dates and times, must be submitted one week in advance of use. A signed copy will be returned to the requester as confirmation.
2. Blank tapes must be supplied or purchased by the requester, or returned to Media Services after use.
3. A Media Services technician will be assigned to each project and will supervise individuals during use of editing facilities. A planning session should be arranged with the technician prior to beginning work.
4. Only projects directly related to LaGuardia Community College - no work of a personal nature -- will be accepted.
5. No individuals other than specified on the work order will be permitted in the editing studio.
6. Finished tapes must be edited to include:
   1. color bars and tone
   2. countdown with slate (master copy only):
      • Title:
      • Date:
      • Running Time:
   3. title and program
   4. closing credits:
      • Director:
      • Producer:
      • Editor:
      • Camera:
      • Graphics:
      • Sound:
   5. facility's title as follows:
      Production facility:

      MEDIA SERVICES
      Library Media Resources Center
      LaGuardia Community College/CUNY
      31-10 Thomson Avenue, E-101
      Long Island City, NY 11101

   6. copyright:
      Copyright © Year, LaGuardia Community College/CUNY
7. A copy of the edited master, duplicated by Media Services, must be deposited in the Library's collection of in-house productions on completion of the project.
8. Finished tapes may not be sold, broadcast, cablecast, or duplicated without prior written permission of Media Services.