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Reserve policies



Reserve Collection

General Information

The Reserve collection includes books, articles, periodical issues, and sample exams which teaching faculty have requested to be kept for short-term use by their students. The Library also attempts to keep on Reserve as many course textbooks and required reading materials as possible. Instructors must place orders for these books in the college bookstore and then inform the library. Items are removed from the collection at the end of each semester unless the instructor notifies the library that these materials are still in use.

These collections can be accessed using your valid ID card and may be requested at the Library's Circulation/Reserve Desk.


Who May Borrow


Loan Periods and Fines

Reserve Collection items constitute a special collection intended for multiple users. There are a limited number of copies of each item on reserve. Loan periods and fines are set to promote equal and fair access for all members of the College community.

Borrowing
All Patrons: Most materials may be borrowed for two hours, in-library use only. Some titles are available for three-day loan and certain extra copies or older editions of textbooks are available for a fourteen-day loan. Check-out and return of materials is carried out through the catalog in the same fashion as other circulating materials.
Renewals
Depending on demand, most fourteen-day loan materials can be renewed once. Two hour and three-day loan reserves cannot be renewed.
Fines
The system calculates overdue fines for Reserve materials at the CUNY-wide rate of $0.10 per minute ($6.00 per hour), to a maximum of $100.00 per item.
Returning Reserve Materials
When the library is open, all reserve materials must be returned to the CIRCULATION/RESERVE DESK.

PLEASE ALLOW TIME TO RETURN YOUR ITEM. LINES MAY FORM DURING BUSY TIMES. It is the patron's responsibility to return materials on time.


What is three-day reserve loan?

It is important that you bring the Reserve textbooks back on time so that other students can use them. In order to maximize the availability of textbooks for students, the Library has developed the following policies:

Additionally, fines for reserve items are much steeper and accrue more quickly than normal fines. Any items not returned on time will accrue fines at the rate of $6.00/hr., up to $100.00 dollars. Books will be billed for replacement after 7 days overdue, resulting in a suspension of a student's Library record, and a registration block. If you have any questions about this program, please contact the Library's Circulation desk, (718) 482-5426.


What is a fourteen-day loan?

Additional copies of textbooks as well as outdated editions of currently used textbooks are available for self-service in the Permanent Reserve Textbook Collection.

It is important that you bring the Reserve textbooks back on time so that other students can use them. In order to maximize the availability of textbooks for students, the Library has developed the following policies:

Additionally, fines for reserve items are much steeper and accrue more quickly than normal fines. Any items not returned on time will accrue fines at the rate of $6.00/hr., up to $100.00 dollars. Books will be billed for replacement after 7 days overdue, resulting in a suspension of a student's Library record, and a registration block. If you have any questions about this program, please contact the Library's Circulation desk, (718) 482-5426.


Obtaining Reserve Collection Materials

Does the Library have the book I need? Search the catalog

  1. From the Library's webpage, click on Find books, videos, or CDs in the LaGuardia Library.
  2. At the Search screen, you may search for an item by title, author, or ISBN.

Not sure what book you need? Forgot your class syllabus?

  1. Check the college bookstore's website to get a list of books ordered for your class.
  2. Ask at the Library Information Desk for help.

Searching E-Reserve

  1. From the Library's webpage click on Electronic Reserves.
  2. Search for course materials via Course Number/Name, or Instructor's last name.
  3. Enter the course password when prompted.
  4. The call number is displayed in the item listing for books and videos. These items are not available in digital form.

Students should obtain the course password from their course professors. Any problems? Ask at the Library Information Desk.


Electronic Reserves (E-Reserves)

Electronic Reserves is course reserve material on the web. This material is only available to the instructor of and students in a given course. The system used at the LaGuardia Library to provide these materials is called ERes. Some of the benefits of ERes are:


Information for Students

How ERes Works

Your instructor may ask you to read articles from some of the Library's e-journals — these are not available on ERes, but may be accessed by choosing the appropriate database or electronic journal by clicking on Find articles & books online on the Library's home page. Off-Campus users will need to login with their LaGuardia email login. For more instructions:remote access

How to Use ERES In 5 Easy Steps

  1. From the Library's home page, click on Electronic Reserves, or go directly to http://guides.laguardia.edu/er.php.
  2. Search ERes by instructor's last name, or course name and number.
  3. Click on the link to your course id number.
  4. Enter the password given to you by your instructor. Read the copyright guidelines that appear on the screen. You must accept these guidelines in order to proceed (if you forget your password contact your instructor; Library staff cannot supply passwords).
  5. Click on the reserve item you wish to view. When it appears on the screen, you can either view it on screen, print it, or save it to a flash drive. If the file is a PDF file click on the floppy disk icon on the frame around the document; otherwise, select File, then Save As from the menu bar and be sure to change to another disk drive on your home computer. Materials will print clearer than they appear on the screen. For links to materials on traditional reserves, copy the call number or title/author and request it at the Circulation/Reserve Desk.

How to View ERes documents

  1. In order to view most ERes documents, the computer you are using must have Adobe Acrobat Reader software. In the Library, Adobe Acrobat Reader is already loaded.
  2. If you need the software for your personal computer, you can download it FREE from Adobe. Go to http://get.adobe.com/reader/otherversions/ and follow the downloading and installation instructions there.

Information for Faculty

What You Must Provide

In order for your materials to be processed and made available to your students at the start of the semester, please follow these guidelines:

Important: If you would like the library to purchase reserves books, you must request that they be placed on order with the college bookstore via your department. Otherwise, we ask that you place a personal copy of the book on reserve.

Please fill out a form for each item that you would like placed on reserve.

Photocopies to be scanned must be very good quality and include a complete citation typed or clearly printed on the first page.

What You Need to Know

Submission Deadlines

Please make your reserves requests as early as possible. Availability of items can vary widely.

Requests will be processed on a first come, first serve basis — please keep in mind that new book orders may require several weeks to process. Material that must be located or recalled will require additional time.


Material which CAN be placed on Reserve

Material which CANNOT be placed on Reserve

Electronic Reserves Material

E-Journal/E-Book Links

When an article is available in one of our electronic journals, instructors should indicate the appropriate database in their syllabus instead of placing the article on reserve. Reserve processing staff will review reading lists to determine if the library has electronic access to articles. Electronic journals are available 24 hours a day, 7 days a week. To find out if the Library has access to an e-journal, check Find a Specific Journal or Magazine.

Confirmation

Staff does not send confirmation regarding the receipt or status of the request. All instructors are encouraged to view the ERes site to check on the availability of the requested material prior to assigning it to their students.

Requested Semester Only

Material placed on Reserve will remain there for the requested semester only. Unless you request otherwise, all material will be removed from Reserve at the end of the semester: ERes documents will be archived, Library material will be returned to stacks, and personal material will be returned to faculty.

Password Protection

Passwords will be assigned for every course page. It will be the instructor's responsibility to disseminate the password to the students. Staff will not distribute passwords to students.

Copyright Guidelines

The Library will comply with the current copyright guidelines for CUNY libraries. Where materials do not fall within fair use, they may still be placed on Reserve providing permission is being sought from the copyright holder. The Library reserves the right not to accept materials for Reserve if it judges that the nature, scope or extent of the material is beyond the reasonable limits of fair use, and will not knowingly accept materials that violate copyright law. Instructors who manage their own ERes course site must obtain copyright clearance for material they place on their site. Some material is prohibitively expensive to place on reserve electronically; in such cases, the Library will try to purchase a print copy.

The following can be used as guidelines for copyright compliance: (C)OPYRIGHT@CUNY.


Help

For managing your course site, or for technical concerns, contact:

Please contact Chris McHale, x5441 or drop the material off at the Circulation Desk, Room E-101.

For all other inquiries: Library Contact Information